Posted 8/22/2024

Saint Thomas Parish, Fort Thomas, Kentucky, has an immediate opening for a Parish Administrative Coordinator.

GENERAL DESCRIPTION

The Parish Administrative Coordinator is responsible for providing day-to-day assistance to the Pastor in implementing the parish's vision. This position supports the Pastor and Parishioners and serves as the parish's front-facing representative.

REPORTS TO                     Pastor, Business Manager

DUTIES AND RESPONSIBILITIES

Ideally, the Parish Administrative Coordinator position is a four-day-per-week position (32 hours), Tuesday through Friday. Flexibility in these hours may be needed to respond to specific project deadlines or parish needs. There may be times throughout the Liturgical year when this employee will be needed to work evenings and/or weekends.

Direct Office Management Support 

• Parish Member Outreach Coordinator 

  • Ensures outreach to parishioners as directed by the Pastor

• Parish Communication Coordinator

  • Works with the Pastor and Business Manager to help produce both digital and print materials for internal and external communications. (Facebook, Canva, InDesign etc)

• Parish Sacramental Records Coordinator

  • Assures all Sacramental records, i.e., Baptism, Confirmations, Marriage, etc., and documents are up to date and secure.

• Parish Database Coordinator

  • Maintains the database of parishioner information

• Parish Volunteer Coordinator

  • Maintains the database of volunteers for both the parish and the school (VIRTUS)

Assistant to the Pastor

• Manages and coordinates any special projects as assigned by the Pastor.

• Consult with the Pastor to ensure the smooth and orderly functioning of the parish.

• Promotes a positive Pastoral work atmosphere and professional collegiality among parish personnel and the Pastor.

• Assist with Bereavement Funeral Ministry

Direct Support to the Business Manager

• Manages and coordinates any special projects as assigned by the Business Manager.

• Records contributions 

• Organizes the counting of offertory collections

• Files invoices

To apply for this position, you must meet the following criteria:

• Be a practicing Roman Catholic Adult

• Attend Virtus training and authorize a background check regularly.

• Possess excellent oral, written, and interpersonal communication skills.

• Strong attention to detail

• Ideally, have 3 to 5 years of previous office secretarial experience and be proficient in clerical functions.

• The employee must occasionally lift and/or move anywhere up to 30 lbs. (Cases of bottled water, copy paper, etc.)

• Have experience working with groups of people and the ability to establish and rearrange priorities.

• Understand the role of the pastor and other parish employees and assist them in fulfilling their ministries.

• Ability to work independently or with staff members to complete projects.

• Approach people in a manner that creates harmony and promotes cooperation.

• Possess strong computer skills and comfortable working in a digital office, including Apple Mac OS X, Microsoft Office Suite, Google Workspace, Adobe InDesign, Canva

• The ability to be trained on parish-specific database software

• Familiarity with Social Media, including Facebook

Software/Online Resources Currently Used at Saint Thomas

• Google Suite (Docs, Sheets, Drive, Mail, Calendar)

• Microsoft Office Suite (Word, Excel)

• Camino (parish database software)

• MIO (Mass Intentions Online)

• Vanco

• eCatholic

• Donor Snap

• Virtus

• Sign Up Genius 

• Flocknote